Privacy Notice

This website — voterswithoutborders.eu — is maintained by the Voters Without Borders/ECIT Foundation team.

What data do we collect?

By visiting our website, we may collect the following categories of personal identification information you provide to us: name; title; email address; postal address; phone number (including your mobile phone number); job title; and other information you provide about yourself via the website (webforms) or to which you provide us with access via email or other third-party platforms.

When you sign up to our mailing list to receive the VWB/ECIT newsletter and other occasional email communications (mailings), such as event invitations, we obtain from you your name and e-mail address. We also collect and store technical and engagement information when you sign up to our mailing list and when you open a newsletter or mailing, such as: your Internet protocol (IP) address, the device type and email client you use, the links/buttons you click on, access times, and your location (country).

How do we collect your data?

You directly provide Voters Without Borders with most of the data we collect. We collect data and process data when you:

  • Sign up to and open the VWB/ECIT newsletter and other occasional mailings such as event invitations.
  • Register for an event online or via email.
  • Voluntarily give us feedback, suggestions or comments online or via email.
  • Apply to employment and internship opportunities online or via email.

How will we use your data?

VWB uses your data for the purposes for which it was originally collected, and occasionally, for a reason which we consider related to and compatible with the original purpose, so that we can, for example:

  • Keep you up to date with news of upcoming events, latest developments and progress on our campaigns and initiatives by sending you the VWB/ECIT newsletter and other mailings, such as event invitations and reminders.
  • Process your event registration.
  • Respond to and introduce improvements on the back of your suggestions. 
  • Process your job/internship application.

Data which arise from your engagement with our newsletter/mailings will be used to understand how our communications are performing, and how to make improvements to them.

How do we store your data?

We may store data collected by the website and third-party platforms manually or electronically.

Your data will be retained for as long as VWB/ECIT Foundation continues its activities. You have, however, the choice to unsubscribe from our newsletter (see the section “Your choices” below) and to exercise your data protection rights (see the section “Your data protection rights” below) at any time.

Please note that the transmission of information via the internet is unfortunately not completely secure. Although we have put measures in place to protect your personal data, we cannot guarantee the security of data transmitted to the website and any transmission is at your own risk.

How do share your data?

We only share this data with service providers and other third parties for which consent must be obtained, except when required by law and except for technical providers necessary for core activities, such as those who help us manage the website.

Processors

Name: Mailerlite
Mailerlite Privacy Policy
Country: USA
Purpose: Newsletter/mailings

Your choices

Newsletter subscription. By confirming that you accept the terms of this Privacy Notice when you subscribe to our newsletter via the website, you give us explicit consent to use your data to communicate news and updates to you, and to keep the contact details and data that you provide us with. The newsletter is sent out once a month, with a small number of additional mailings planned around our events, in particular in the run-up to the ECIT Annual Conference.

All mailing out by VWB/ECIT Foundation is accompanied by an easy to implement possibility to unsubscribe. If you no longer wish to receive the ECIT Foundation newsletter, you may click on the “unsubscribe” link in the email to unsubscribe and opt-out of email communications. 

Your data protection rights

We would like to make sure that you are fully aware of your data protection rights. Every user is entitled to the following:

  • The right to request access – You have the right to request copies of your personal data held by ECIT Foundation.
  • The right to request rectification – You have the right to request that ECIT Foundation correct any information you believe is inaccurate, incomplete or out of date.
  • The right to request erasure – You have the right to request that ECIT Foundation erase your personal data, under certain conditions, for example, if you consider that there is no good reason for us continuing to process it.
  • The right to restrict processing – You have the right to request that ECIT Foundation restrict or suspend the processing of your personal data, under certain conditions, for example, if you wish for us to establish its accuracy.
  • The right to object to processing – You have the right to object to the ECIT Foundation processing of your personal data, under certain conditions.
  • The right to data portability – You have the right to request that ECIT Foundation transfer the data that we have collected to a third party, or directly to you.

How do we use cookies?

We use functional and marketing cookies on this website. For more information, please refer to our Cookie Policy.

Privacy policies of other websites

Our site contains links to and from various third-party websites. Our Privacy Notice applies only to our website, so if you click on a link to another website, you should read their privacy notice. Please check these policies before you submit any personal data to these websites.

Please note that certain pages of this site may also include embedded content (such as YouTube videos, social media feeds, etc.). Embedded content from other websites behaves in the exact same way as if the visitor had visited the other website directly. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with this embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to this website.

Updates to this Privacy Notice

VWB/ECIT Foundation keeps its Privacy Notice under regular review and places any updates on this web page. Any changes we may make to our Privacy Notice in the future will be posted on this page. Please check back frequently to see any updates or changes to our Privacy Notice.

How to contact us

If you have any questions about this Privacy Notice, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us. We will aim to respond to all queries within 30 days.

Email: [email protected] for the attention of Tony Venables
Postal address: Rue de la Loi 26, 1000 Brussels, Belgium

What to do if you’re not happy. In the first instance, please talk to us directly so that we can work together to resolve any problem or answer any query. You also have the right to contact the Data Protection Authority (Belgium) if you have any questions about Data Protection. You can contact them at https://www.dataprotectionauthority.be/citizen.